The visual enterprise is quickly becoming a reality, but today, adoption is still focused on key use cases. However, with connected devices, such as Drones, providing live feeds, we expect demand for real-time video to continue to increase and the number of Video Enabled Use Cases to expand. Managing all types of Video has become a top enterprise priority, but in 2021, capturing live events and video sessions has become especially sought-after. With Live Video supported by nearly every major provider, we have arrived at a point where the market is now referred to as Enterprise Video. 

Enterprise Video is proving to be a critical asset to the digital enterprise. To help you get bids from these vendors, this toolkit contains sample content for an Enterprise Video request for proposal (RFP) that you can cut and paste into any RFP form or template and modify to meet your specifications. 

The RFP process is one of the best ways to ensure successful procurements. It gives all your bidders the same view of exactly what you want, so they can accurately calculate their costs and make their proposals responsive. By providing a common form and format for all the responses, with a consistent framework to compare them in, an RFP gives you more confidence that what you buy will meet your needs.  

Introduction

Aragon Research is publishing this guide to help buyers write effective requests for proposals (RFPs) and requests for information (RFIs) for Enterprise Video. This book is divided into two parts. This section, Part I, is addressed to you, the buyer, who is setting out to write an RFP. It explains some of the ways you can use an RFP to make your procurement financially safe and technically satisfying. Because RFPs are legally binding and financially consequential, but can also be technically intricate, repetitive and tedious to create, we have compiled the content of a typical RFP for Enterprise Video software, which is contained in Part II. As an Aragon Research client, you are free to copy and paste this content into your own RFP template and then customize it to fit your specific situation. If you have never done an RFP before, work with your legal and financial staff to develop the rest of the necessary content. 

In Part II, everything that is not in italics is intended to be part of your actual RFP, and is addressed to the vendors you send it to. The material in italics is for you, the buyer. Be sure to remove everything in italics before sending the RFP to bidders. Be advised that this content is applicable to a typical range of requirements. Your company is unique, and you must adapt this material to your specific needs and circumstances. Technical, financial and legal staff should be involved in this process. At a minimum you will need to insert details where we have put italicized notes, and you may need to add, revise or delete larger portions based on what you are buying, what you want it to do, and what you want to spend on it. Do not skip this process. 

The rest of Part I includes a basic introduction to the Enterprise Video domain as well as guidelines on how to get the most out of your RFP. Aragon clients may contact us for an evaluation of your draft RFP when you complete it.